To assist the PM/PD in ensuring the effective and efficient
administration of the Contract and, if any, the consortium or joint venture
agreements.
Key activities and
responsibilities
To transfer contractual documents and
information to the Project Team as appropriate (for example, through
dedicated contract-induction sessions).
To prepare in advance the “tools” to be
used during the course of the Project, in particular: the diagram of the
Contract, the list of notices and communications under the Contract, the wording
of the standard notices.
To identify the contractual provisions
which must be transferred to vendors and convey such provisions to the
Project Procurement Manager/Coordinator in order to finalize the Special
Purchase Conditions (refer to PR-B26).
To identify the contractual provisions
which must be transferred to subcontractors and convey such provisions to
the Project Subcontracting Manager/Coordinator in order to finalize the
Project Special Subcontracting Conditions (refer to PR-B27).
To prepare the documents necessary to
ensure that confidentiality obligations towards the Client and the other
parties involved are fulfilled by Operating Company, subcontractors and
vendors.
To assist the PM/PD and the other members
of the Project Team in handling the contractually relevant matters.
To draft the correspondence concerning
contractual matters.
To keep record of the cases when client
and partners do not fulfil their contractual obligations, assess the
consequences thereof in relation to cost and time with the support of the
Project Control Manager and inform the PM/PD in order to duly notify the
involved party.
To identify and prepare the change order
requests and the claims with the support of the Project Control Manager,
the other members of the Project Team and, if required, the Change
Order/Claim Specialist, and timely issue such requests to the Client along
with the required documentation.
To participate in the negotiation of the
change orders and claims.
To keep record of the status of change
orders and claims.
To identify, with the support of the
members of the Project Team, the delays and disruptions attributable to
Client’s or partners’ responsibilities or to “force majeure” and duly
notify the same.
To participate in the negotiation and
finalization of contract amendments, supported by the Contract Negotiator
as required.
To inform promptly Legal Affairs and
Contracts when disputes with Clients and partners are likely to result in
litigation proceedings.
To support Legal Affairs and Contracts in the
management of litigation proceeding.
To support Project Risk/Opportunity
Management in quantitative and qualitative evaluation of project risk during
the executive phase.
To support Group Treasury in management of
project bank warranties.
- To
support the
Project Control Manager in the management of the invoices issued to the Clients
and/or Partners.
